Chevin Fleet > Case Studies > Streamlining Fleet Management for Non-Profit Organization: A Case Study on Life Without Barriers

Streamlining Fleet Management for Non-Profit Organization: A Case Study on Life Without Barriers

Technology Category

Functional Applications - Fleet Management Systems (FMS)
Sensors - GPS

Applicable Functions

Logistics & Transportation
Procurement

Use Cases

Fleet Management
Vehicle Performance Monitoring

Services

System Integration

About The Customer

Life Without Barriers (LWB) is a not-for-profit organization that has been operating nationally for over 21 years. The organization is dedicated to building relationships and providing programs to support various vulnerable groups. These include people with disabilities, children and young people in out of home care, older people, those with mental health issues, the homeless, and new migrants including refugees and asylum seekers. As part of its operations, LWB manages a fleet of over 1,130 vehicles, which are used to deliver its services. The organization recently decided to bring previously outsourced elements of its fleet in-house, aiming to improve control over all aspects of its fleet.

The Challenge

Life Without Barriers (LWB), a not-for-profit organization, was facing challenges in managing its growing fleet. The organization, which has expanded nationally over 21 years, provides programs to support people with disabilities, children and young people in out of home care, older people, those with mental health issues, the homeless, and new migrants including refugees and asylum seekers. As part of its initiative to improve control over all aspects of its fleet, LWB decided to bring previously outsourced elements of its fleet in-house. The Fleet Management Department would act as an internal fleet leasing agent, managing the procurement process from end to end. However, achieving optimum efficiency over the fleet was a significant challenge for LWB, as it was crucial to reduce non-essential costs throughout its business.

The Solution

To address the challenge of managing its growing fleet, LWB recognized the need for a powerful fleet management system. The organization partnered with us to implement our enterprise-level fleet management system, FleetWave. This system was designed to support LWB by aggregating data from a wealth of sources such as accident information, insurance, fuel, HR data, suppliers, vehicle manufacturers, repairers, and GPS providers. As a result, our system provided LWB with complete visibility over its fleet of more than 1,130 vehicles. This helped the organization manage associated business workflows and data more efficiently, ultimately enhancing service delivery.

Operational Impact

The implementation of the FleetWave system has significantly improved LWB's fleet management capabilities. The system has enabled the organization to have complete control over its fleet, allowing it to manage the procurement process from end to end. This has not only streamlined operations but also reduced non-essential costs throughout its business. Furthermore, the system's ability to aggregate data from various sources has enhanced LWB's decision-making process, enabling it to make informed decisions based on comprehensive data. This has ultimately enhanced service delivery, allowing LWB to better serve its beneficiaries.

Quantitative Benefit

Complete visibility over a fleet of more than 1,130 vehicles
Aggregation of data from multiple sources including accident information, insurance, fuel, HR data, suppliers, vehicle manufacturers, repairers, and GPS providers
Efficient management of associated business workflows and data