Azeus Convene > Case Studies > Institute of Corporate Directors Case Study

Institute of Corporate Directors Case Study

Region

Asia

Country

Philippines

Product

Convene

Tech Stack

not mentioned

Implementation Scale

Enterprise-wide Deployment

Impact Metrics

Productivity Improvements

Technology Category

Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Education

Applicable Functions

Business Operation

Use Cases

Remote Collaboration

Services

Cloud Planning, Design & Implementation Services

About The Customer

The Institute of Corporate Directors is an organization based in the Philippines that is committed to raising the standards of good corporate governance. Established in 1999, the Institute offers corporate governance learning solutions specifically for board members and key executives. The Institute had been conducting meetings in a traditional, physical manner, which was largely paper-based. This method of conducting meetings was proving to be inefficient and unproductive, with board members often not having enough time to review materials before meetings.

The Challenge

The Institute of Corporate Directors was facing challenges with their traditional, paper-based approach to conducting meetings. The distribution of meeting minutes and board packs was often delayed, with materials often only being sent out two days before the next meeting, which could be as much as three months later. This made it difficult for board members to recall what was discussed in the previous meeting. Additionally, the materials were not sent out in advance, meaning board members only saw the documents during the meeting itself. This lack of preparation time was a significant issue.

The Solution

The Institute of Corporate Directors implemented Convene, a digital solution for conducting meetings. Convene allows for easy documentation and distribution of meeting documents. Updated versions of documents can be uploaded instantly, eliminating the need for reprinting and redistributing paper-based meeting packs. Convene also offers real-time page synchronization, allowing board members to easily navigate board packs at the touch of their fingertips. The solution also includes features such as award-winning security, multi-factor authentication, document encryption on server and on device, real-time decryption, and remote data wipe on lost devices. Convene also offers innovative features such as annotations, permissions, and offline access.

Operational Impact

The implementation of Convene has made board meetings at the Institute of Corporate Directors more efficient and productive.
Board members can now view and send meeting documents easily.
Updated versions of documents can be uploaded instantly, eliminating the need for reprinting and redistributing paper-based meeting packs.
Board members can easily navigate board packs at the touch of their fingertips.
Convene's offline features allow meeting documents to be downloaded and accessed even without internet connection, enabling board members to read and annotate on meeting packs whenever and wherever.