Chichester College Group’s HR Department goes paperless with Restore/DocuWare
Company Size
1,000+
Region
- Europe
Country
- United Kingdom
Product
- DocuWare Cloud
Tech Stack
- Cloud Computing
Implementation Scale
- Departmental Deployment
Impact Metrics
- Cost Savings
- Environmental Impact Reduction
- Productivity Improvements
Technology Category
- Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries
- Education
Applicable Functions
- Human Resources
Services
- Cloud Planning, Design & Implementation Services
About The Customer
Chichester College Group is a large educational institution based in the United Kingdom. The college is rated ‘Outstanding’ by Ofsted and has over 20,000 students aged between 16 and 19 years old, of whom over 5,000 are full-time. The college has been growing through mergers with other colleges, which has increased the volume of paper documents they have to manage. The college is committed to reducing its environmental impact and has initiated a green initiative to go paperless.
The Challenge
Chichester College Group, a large educational institution in the UK, was facing challenges with its paper-heavy processes. The college was driven by a green initiative to go paperless, but the merger with another college in July 2017 highlighted the inefficiencies of their paper-based systems. The college was dealing with a rising flow of paper documents due to various acquisitions, and they needed to digitise quickly. They were looking for a single solution that could handle document and content capture, provide a robust document repository, enable quick information retrieval and storage, and track and control documents across all their campuses. The paper-based system was not only time-consuming but also negatively impacted the college's environmental commitments.
The Solution
In 2018, Chichester College Group deployed DocuWare to re-engineer some long-standing, antiquated paper-based processes, improve compliancy, increase storage and encourage some new, greener ways of thinking. The solution was implemented within a busy HR department, to handle employee personnel files and ensure employee data is equally as quick to search as it is quick to retrieve. The number of documents that are now managed digitally is in the hundreds and thousands, so the college has hit their objective of reducing their negative environmental impact and made huge cost savings on paper, printer cartridges and other consumables. The Chichester College team regularly share hints and tips with each other and have created a comprehensive best practice document.
Operational Impact
Quantitative Benefit
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