Chatsworth International School Transforms Purchase Requisition Process with Quixy's No-Code Platform
Technology Category
- Cybersecurity & Privacy - Application Security
Applicable Industries
- Education
- National Security & Defense
Applicable Functions
- Procurement
Use Cases
- Cybersecurity
- Inventory Management
Services
- Cybersecurity Services
- System Integration
About The Customer
Chatsworth International School is an educational institution that was previously burdened with a manual, inefficient purchase requisition process. The school administration, divided into primary and secondary sections, had to navigate a complex hierarchy of approvals for each purchase request. The process was heavily reliant on email communication, which made tracking and approving requests challenging and time-consuming. The school also used offline Excel sheets to track purchase requests, which posed a risk to data security and was prone to calculation errors.
The Challenge
Chatsworth International School was struggling with a manual, email-based purchase requisition process that was slow, inefficient, and prone to errors. The school administration, divided into primary and secondary sections, had to process purchase requests through a complex hierarchy of approvals. This process involved extensive email communication for raising requests, seeking approvals, and tracking progress. Locating and honoring requests was a significant challenge as all the information was buried in email trails, leading to slow processing and disruption of regular school operations. Additionally, the use of offline Excel sheets for tracking purchase requests posed risks to data security and was susceptible to calculation errors.
The Solution
Chatsworth International School turned to Quixy's no-code platform to automate their Purchase Requisition System. The new procurement management system includes a purchase requisition application, status updates, and reports of approved purchases. The process begins with filling out a purchase requisition form, which collects detailed information such as the purchases requested, supplier details, quantity, and GST percentage. Once submitted, the system's configured workflow and business rules ensure that requests are systematically routed to the appropriate stakeholders. The system also prevents new requests from being raised once the allocated budgets are used up. All purchase data is accessible in one place, providing necessary visibility and transparency while ensuring only authorized users can access their respective data, thereby addressing data security concerns.
Operational Impact
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