DocuWare > Case Studies > Advance Cabinet Designs: Cost Savings by Design

Advance Cabinet Designs: Cost Savings by Design

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Company Size
11-200
Region
  • America
Country
  • United States
Product
  • DocuWare
  • Ricoh MFP’s 6500
  • Ricoh MFP’s 2500
  • Ricoh MFP’s 1600
  • Ricoh MFP’s 410
Tech Stack
  • Electronic Document Management
  • Field Recognition Technology
  • Electronic Workflow
Implementation Scale
  • Enterprise-wide Deployment
Impact Metrics
  • Cost Savings
  • Productivity Improvements
Technology Category
  • Application Infrastructure & Middleware - Data Exchange & Integration
  • Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries
  • Construction & Infrastructure
Applicable Functions
  • Discrete Manufacturing
  • Procurement
Use Cases
  • Inventory Management
  • Process Control & Optimization
Services
  • System Integration
About The Customer
Advance Cabinet Designs Inc. (ACD) is a family-owned business that specializes in manufacturing custom commercial cabinets for clients in the Northwest United States. The company has been creating custom solutions for hotels, office buildings, financial institutions, locker rooms, medical facilities, and high-end retail displays for more than 15 years. ACD's job files are made up of shop drawings, blueprints, installation and manufacturing schedules, contracts, safety and insurance information, as well as billing information and communications. Almost every employee needed access to the job file at some time during the file’s active life.
The Challenge
Advance Cabinet Designs Inc. (ACD) is a family-owned business that manufactures custom commercial cabinets for clients in the Northwest United States. The company had a paper-based accounts payable process that involved different employees adding documents to an information packet that moved from desk to desk. This process was inefficient and time-consuming. Additionally, ACD’s job files, which contained everything relating to a project, were in paper form and could be up to 10 inches thick. These files were often unorganized and not readily accessible to all employees. The company needed a system that would allow them to easily share information between employees and verify that the information being shared was the current version.
The Solution
ACD decided to move to a paperless system and installed DocuWare and four Ricoh MFP’s to assist the company in their quest to go paperless. With DocuWare, the accounting process has now been streamlined simply by using electronic stamps to mimic their old paper-based workflow process. A purchase order is created in QuickBooks and automatically filed in DocuWare using field recognition technology. Supporting documents are scanned and electronically stapled to the packet. Electronic stamps change the document status which automatically routes the packet through the workflow. Today, job files are stored in DocuWare and easily accessible to the entire company while maintaining a secure and organized file structure. Even vital email messages, such as an approved change order can easily be stored with the file.
Operational Impact
  • Improved workflow and increased productivity
  • Created employee accountability
  • Centralized storage for all documents regardless of document type or source
  • Proactive design reviews save money and time
Quantitative Benefit
  • Significant reduction in re-cutting a job resulting in saved time and materials
  • Operated with about half of the number of employees compared to previous years, causing the owners to take over a good share of the administrative and paperwork tasks

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