Adams County/Ohio Valley School District Automates Requisition Request Process with ProcessMaker
Company Size
1,000+
Region
- America
Country
- United States
Product
- ProcessMaker
Tech Stack
- Workflow and BPM software
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Cost Savings
- Productivity Improvements
Technology Category
- Application Infrastructure & Middleware - API Integration & Management
Applicable Industries
- Education
Applicable Functions
- Procurement
Use Cases
- Regulatory Compliance Monitoring
Services
- System Integration
About The Customer
Adams County/Ohio Valley School District (ACOVSD) is a K-12 educational institution that serves over 3,800 students from Adams and Highland counties in South Central Ohio. The district operates 7 schools and 2 administrative/business buildings, covering a vast area of 489 square miles. The district's large geographic area posed a significant challenge for its paper-based processes, particularly for the routing and approval of employee purchase requests. The district was in need of a solution that could streamline and automate these processes, eliminating the need for physical movement of requisitions across the district's expansive area.
The Challenge
Adams County/Ohio Valley School District (ACOVSD) serves over 3,800 students from Adams and Highland counties in South Central Ohio. ACOVSD services their students from 7 schools and 2 administrative/business buildings covering an area of 489 square miles. The large geographic area presented a problem for paper-based processes. ACOVSD was looking for a solution that allowed for the online routing and approval of employee purchase requests. The district was previously using a paper-based requisitioning process, which was inefficient and time-consuming due to the large geographic area the district covers.
The Solution
ACOVSD began working with ProcessMaker Campus to implement the Requisition Request process. After defining the workflow and other configuration items, the ProcessMaker team setup the ACOVSD Campus workspace and the staff were submitting requisitions within two months. The time savings were immediately realized. Requisitions no longer needed to be physically moved around the large geographic area for approval and entry into the district’s Uniform School Accounting System (USAS). The online approval process and automatic posting into USAS brought an immediate increase in efficiency to the purchasing process. It took 2 months to automate and launch the Requisition Request process. Today, the process serves more than 600 staff and faculty, and more than 400 individual instances of the processes are being run monthly. The Requisition Request process has been a great success within the district and will continue to be expanded in the future.
Operational Impact
Quantitative Benefit
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