罗伯茨卫斯理学院利用 DocuWare 简化招生和注册流程
公司规模
1,000+
地区
- America
国家
- United States
产品
- DocuWare
- AdmitGold
技术栈
- CRM
- Document Management System
实施规模
- Departmental Deployment
影响指标
- Cost Savings
- Productivity Improvements
技术
- 应用基础设施与中间件 - 数据交换与集成
适用行业
- 教育
适用功能
- 人力资源
用例
- 监管合规监控
- 远程协作
服务
- 系统集成
关于客户
罗伯茨卫斯理学院是一所基督教文理学院，位于纽约州罗彻斯特附近。罗伯茨卫斯理学院的学生既有传统教育学生，也有成人教育学生，提供 60 多个专业，学生人数近 2,000 人。该学院面临着存储和共享招生和注册记录的挑战，这些记录存储在学院主办公室的文件柜中。他们的存储空间不足，而且很难在校园各栋建筑的部门之间共享信息。学院的管理团队还希望通过自动限制信息访问，更轻松地满足《家庭教育权利和隐私法案》（FERPA）中概述的隐私要求。他们还旨在降低打印和存储成本，并通过简化招生流程来帮助增加入学人数。
挑战
罗伯茨卫斯理学院面临存储问题，招生和注册记录存储在学院主办公室的文件柜中。校园各栋建筑的各部门之间共享信息并确定所用文档是否为最新版本非常困难。学院的管理团队还希望通过自动限制信息访问来更轻松地满足《家庭教育权利和隐私法案》（FERPA）中概述的隐私要求。他们的其他目标是降低打印和存储成本，以及通过简化招生流程来帮助增加入学人数。
解决方案
该学院将 DocuWare 与 AdmitGold 招生软件集成，以解决一个主要的工作流程问题。招生部门需要存储准学生的申请、成绩单、推荐信、ACT 和 SAT 成绩。招生部门现在能够安全地存储通过学院招生软件 AdmitGold 提交的这些文件，该软件与 DocuWare 集成。工作人员输入由 AdmitGold 生成的潜在学生 ID、文档类型和日期。其余索引字段（如名字和姓氏以及专业）将使用 ID 号作为匹配代码自动填充。收到所有必需文件后，工作流程将招生评估表发送给招生顾问，然后发送给招生主任进行批准。然后使用电子印章将申请人标记为已接受或已拒绝。教务处使用 DocuWare 存储更改专业申请表、成绩单、学术警报、FERPA 表格和其他信息。现在，每条信息都可以在一个中央系统中获得。
运营影响
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