Education Industry Case Study Time Sheet Submittal and Tracking
公司规模
1,000+
地区
- America
国家
- United States
产品
- Ultimus Adaptive BPM Suite
技术栈
- Business Process Management (BPM)
实施规模
- Enterprise-wide Deployment
影响指标
- Cost Savings
- Customer Satisfaction
- Productivity Improvements
技术
- 功能应用 - 计算机化维护管理系统 (CMMS)
- 功能应用 - 企业资源规划系统 (ERP)
适用行业
- 教育
适用功能
- 商业运营
- 人力资源
用例
- 过程控制与优化
- 监管合规监控
- 远程协作
服务
- 软件设计与工程服务
- 系统集成
关于客户
The Colorado Community College System (CCCS) is Colorado’s largest and fastest growing system of higher education. CCCS is unique throughout the country in terms of its governance and oversight responsibilities of state community colleges offering various career and academic programs. Currently, CCCS oversees 13 community colleges, which serve more than 107,000 students annually. Moreover, CCCS directs an additional 1,200 secondary and 800 postsecondary career and technical programs in more than 150 school districts and seven other post-secondary institutions across the state.
挑战
For any employer, tracking employees’ paid time off (PTO) and leave requests is an important aspect of HR’s responsibility. For CCCS, this process was becoming more than cumbersome and extremely error-prone due to the sheer number of employees at each of the 13 community colleges. Other challenges with this process include: Inaccurate Data and Manually Intensive: Manually filing, routing, and storing paper forms often lead to errors in data entry and misplaced forms. This cost HR managers and employees hours to make corrections, retrieve a lost timesheet or replace it with a new one. Information Compensation Control: The paper-based system offered no reliable way of knowing whether employees were taking time off without reporting it. Some employees were being paid out on leave they had taken but not reported. Time Consuming: CCCS’ paper-based process was inherently error-prone. This cost them extra time to not only complete the process in the first place, but also to correct the mistakes. Lack of Reporting Capabilities: HR personnel had no way to quickly or efficiently perform month-end HR reporting without excessive data entry, dealing with lost forms, or fielding employee inquiries.
解决方案
The Ultimus Adaptive BPM Suite is now being used to automate leave and timesheet processes at CCCS’s system office and at Pueblo Community College (PCC), where they have now realized reduced abuse of leave time, eliminated the equivalent of one full-time administrative employee, and increased productivity of both HR personnel and other employees. The automated process electronically stores leave request and timesheet forms online where employees can quickly and easily fill them out and submit them to the HR department. The system ensures that complete and correct information is submitted, the requests are processed efficiently, and the HR department has clear, accurate information on which to report on at the month-end. The Ultimus Adaptive BPM Suite also provides the HR department with visibility into the process to ensure that employees are being paid and taking vacation accordingly. Based on the positive response from this project, Colorado Community College System is now rolling out the workflow support for a range of other tasks, such as travel authorization requests, travel expense reporting, new hire process, and conference hall rentals. They are looking forward to increased visibility and productivity throughout various other areas of their education system.
运营影响
数量效益
Case Study missing?
Start adding your own!
Register with your work email and create a new case study profile for your business.
相关案例.
Case Study
IoT platform Enables Safety Solutions for U.S. School Districts
Designed to alert drivers when schoolchildren are present, especially in low-visibility conditions, school-zone flasher signals are typically updated manually at each school. The switching is based on the school calendar and manually changed when an unexpected early dismissal occurs, as in the case of a weather-event altering the normal schedule. The process to reprogram the flashers requires a significant effort by school district personnel to implement due to the large number of warning flashers installed across an entire school district.
Case Study
Revolutionizing Medical Training in India: GSL Smart Lab and the LAP Mentor
The GSL SMART Lab, a collective effort of the GSL College of Medicine and the GSL College of Nursing and Health Science, was facing a challenge in providing superior training to healthcare professionals. As clinical medicine was becoming more focused on patient safety and quality of care, the need for medical simulation to bridge the educational gap between the classroom and the clinical environment was becoming increasingly apparent. Dr. Sandeep Ganni, the director of the GSL SMART Lab, envisioned a world-class surgical and medical training center where physicians and healthcare professionals could learn skills through simulation training. He was looking for different simulators for different specialties to provide both basic and advanced simulation training. For laparoscopic surgery, he was interested in a high fidelity simulator that could provide basic surgical and suturing skills training for international accreditation as well as specific hands-on training in complex laparoscopic procedures for practicing physicians in India.
Case Study
Implementing Robotic Surgery Training Simulator for Enhanced Surgical Proficiency
Fundacio Puigvert, a leading European medical center specializing in Urology, Nephrology, and Andrology, faced a significant challenge in training its surgical residents. The institution recognized the need for a more standardized and comprehensive training curriculum, particularly in the area of robotic surgery. The challenge was underscored by two independent studies showing that less than 5% of residents in Italian and German residency programs could perform major or complex procedures by the end of their residency. The institution sought to establish a virtual reality simulation lab that would include endourological, laparoscopic, and robotic platforms. However, they needed a simulator that could replicate both the hardware and software of the robotic Da Vinci console used in the operating room, without being connected to the actual physical console. They also required a system that could provide both basic and advanced simulation training, and a metrics system to assess the proficiency of the trainees before they performed surgical procedures in the operating theater.
Case Study
Edinburgh Napier University streamlines long-distance learning with Cisco WebEX
• Geographically dispersed campus made in-person meetings costly and inconvenient.• Distance-learning programs in Malaysia, India, and China required dependable, user-friendly online tools to maximize interaction in collaborative workspaces.• Virtual learning environment required a separate sign-in process, resulting in a significant administrative burden for IT staff and limited adoption of collaboration technology.
Case Study
8x increased productivity with VKS
Before VKS, a teacher would spend a lot of time showing a group of 22 students how to build a set of stairs within a semester of 120 hours. Along with not leaving the teacher much time to provide one-on-one support for each student to properly learn carpentry, it also left a considerable amount of room for error. Key information would be misinterpreted or lost as the class was taught in the typical show-and-tell way.
Case Study
Scalable IoT Empowering GreenFlex's Sustainable Growth
GreenFlex, a company that supports sustainable development, decarbonization, and energy efficiency, faced several challenges in its quest to expand its business. The company needed to deploy a robust and sustainable IoT technology to support its growth. It was crucial for them to monitor and control devices at customer sites in a safe and reliable manner. They also needed to integrate devices across a range of communication protocols and gather and act on data to meet efficiency targets. GreenFlex had previously built IoT capabilities into its digital platform, GreenFlexIQ, to monitor and manage customer sites remotely. However, they soon realized that they needed a new platform to support their ambitions. They needed a platform that could scale to connect more devices for production management and make it easier for the operations team to manage devices in the field.
