奥克兰联合学区的自动化供应商管理和合同启动
技术
- 基础设施即服务 (IaaS) - 云数据库
- 平台即服务 (PaaS) - 应用开发平台
适用行业
- 城市与自治市
- 教育
适用功能
- 采购
- 质量保证
用例
- 租赁金融自动化
- 智能合约
服务
- 系统集成
- 测试与认证
关于客户
奥克兰联合学区 (OUSD) 是一个公立教育学区，成立于 19 世纪，位于加利福尼亚州奥克兰。该学区为 86 所学校的 46,000 名从幼儿园到 12 年级的学生提供服务。它启动了一项促进卓越的五年计划，目标是让学生在学术经历中找到乐趣，同时学习未来成功所需的技能。该学区已实施三个核心优先事项——有效的人才计划、负责任的学区和优质的社区学校。作为其问责制和质量优先事项的一部分，它选择将某些使员工陷入文书工作和手动跟进困境的任务自动化。
挑战
加利福尼亚州奥克兰联合学区 (OUSD) 为 46,000 名从幼儿园到 12 年级的学生提供服务，该学区在管理供应商许可和合同启动流程方面面临着挑战。该学区使用的是纸质系统，涉及手动填写合同、收集供应商凭证、处理指纹以进行清关，以及将所有信息发送到学区内的各个办公室进行批准。这一过程不仅耗时，而且容易出现人为错误，导致学校和中央办公部门的服务延迟。该学区需要一个工作流程管理系统，可以自动化这些流程，并允许外部供应商也使用该系统。
解决方案
OUSD 转向 Integrify（一种 100% 基于 Web 的工作流程管理解决方案）来自动化其供应商审批和合同启动流程。该软件于 2010 年安装在 OUSD 的现场服务器上，并于 2014 年升级到最新版本 6 平台。Integrify 为负责处理请求、最大限度减少数据输入并简化审批请求的人员提供表单创建、路由定义和跟踪工具。履行。该解决方案消除了通常与劳动密集型流程（例如手动纸张处理和电子邮件请求）相关的问题，并且与纸质流程相比，可以将每笔交易的成本降低 60% 至 90%。 OUSD 通过 Integrify 平台运行两个主要流程 - 供应商管理和合同启动。该系统允许用户在线填写表格以启动合同，并向供应商发送电子邮件以完成网络表格并附上他们的凭据。然后将该包发送给采购部门进行批准。
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