实例探究 > Automating A Manual Process to Create More Timely and Reliable Reports

Automating A Manual Process to Create More Timely and Reliable Reports

公司规模

Large Corporate

地区

America

国家

United States

产品

Vena
Microsoft Excel
Ellips

技术栈

Excel Templates
Central Data Repository
Audit Trail

实施规模

Enterprise-wide Deployment

影响指标

Productivity Improvements
Cost Savings
Customer Satisfaction

技术

功能应用 - 企业资源规划系统 (ERP)
分析与建模 - 预测分析
应用基础设施与中间件 - 数据交换与集成

适用行业

矿业

适用功能

商业运营
质量保证

用例

质量预测分析
过程控制与优化
远程资产管理

服务

系统集成
软件设计与工程服务

关于客户

The customer is a leading mining corporation that was manually reconciling and reporting their sales in Excel. The company operates in a highly dynamic environment where many factors affect the recognizable revenue of their products before they reach the customer. The Finance team had to make several manual adjustments to their spreadsheets on a monthly basis before manually exporting the figures to their General Ledger (GL). This process was not only time-consuming but also prone to errors, leading to inefficiencies and potential inaccuracies in financial reporting. The company sought a solution to automate these processes, improve data accuracy, and enhance overall productivity.

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挑战

Many factors affect the price of the client’s product before it reaches the customers, meaning several changes to the recognizable revenue had to be made in real time on a monthly basis. A single, uncontrolled Excel workbook contained all the client’s data; any user could access the spreadsheets and make unauthorized changes and there was no way to recover the data if the workbook was lost or damaged. A single month could contain several accounting entries, resulting in the need for the Finance team to perform multiple VLOOKUPs. The Finance team had to manually determine what figures had changed from one version to the next, which increased the risk that details would go unnoticed and took time away from more value-added work.

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解决方案

Vena’s secure, central data repository seamlessly syncs with Ellips, automatically rolling in the client’s most up-to-date revenue and shipment data. Dynamic Excel templates and spreadsheets are connected to the central data repository; changes to the data contained in the repository automatically proliferate throughout the company. Spreadsheets dynamically determine the net effect of each month’s recognizable revenue, eliminating the need for VLOOKUPs. Detailed audit trail date-, time- and user-stamps every change made to a spreadsheet. Vena eliminated the need for manual work with a secure data repository that centrally stores the client’s data and protects data integrity. Also, Vena’s audit trail prevents unauthorized changes to spreadsheets and enables the Finance team to determine what changed from one accounting template version to the next. Vena’s dynamic templates also automatically calculate the net effect of a total month’s recognized revenue for accurate and timely reporting.

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运营影响

The Finance team can create auditable, accurate, and timely reports without the need for time-consuming and error-prone manual processes.
Data is automatically rolled into templates from Vena’s central data repository, providing the entire organization with a 'single version of the truth' and eliminating issues with version control and email overload.
Managers have instant access to the most up-to-date reports, enabling them to devote more time to value-added activities, such as analysis and discussion.
Audit trail enables management to easily roll back to any spreadsheet version for instant comparisons.
Accurate accounting reports support the creation of accurate and timely forecasts, which save costs and increase customer satisfaction.

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