Asset Panda > Case Studies > YouthBuild Philly Enhances Efficiency and Reporting with Asset Panda

YouthBuild Philly Enhances Efficiency and Reporting with Asset Panda

Technology Category

Functional Applications - Enterprise Asset Management Systems (EAM)
Functional Applications - Inventory Management Systems

Applicable Industries

Education
Equipment & Machinery

Applicable Functions

Logistics & Transportation
Warehouse & Inventory Management

Use Cases

Fleet Management
Inventory Management

Services

Training

About The Customer

YouthBuild Philly is a charter school that was founded in 1991. The school is dedicated to empowering young adults between the ages of 17-20, helping them develop skills and build connections that ensure academic and career success. The school offers a two-year program that enables these young adults to earn their high school diplomas and build vital job skills through academics, vocational training, and community service. The school has a wide range of assets including IT equipment, furniture, workforce training equipment, and vehicles. The school recently purchased a new building, adding to their asset inventory.

The Challenge

YouthBuild Philly, a charter school that empowers young adults between the ages of 17-20, was struggling with asset management. The school had a vast inventory of assets including IT equipment, furniture, workforce training equipment, and vehicles. However, they were losing track of these assets and found it difficult to manage their inventory using spreadsheets. The lack of a robust asset management system made it challenging to keep track of what was on their books and conducting inventory was a daunting task. The school needed a solution that was customizable, user-friendly, and cost-effective to help them manage their assets more efficiently.

The Solution

YouthBuild Philly decided to implement Asset Panda, an asset management solution, in February 2023. Asset Panda offered the school the customizability they needed, allowing them to manage their assets in a way that suited their specific needs. The solution was also user-friendly and cost-effective, making it an ideal choice for the school. Asset Panda provided a range of solutions including IT asset management, fixed asset management, fleet management, and inventory management. The school was able to assign assets to teachers or specific rooms, and even check out assets to students individually. The solution also offered robust reporting features and dashboards, providing an at-a-glance view of the school's assets. The mobile app version of Asset Panda was equally functional as the web version, providing the team with real-time control and visibility of their assets.

Operational Impact

Implementing Asset Panda has brought about significant operational improvements for YouthBuild Philly. The school has been able to customize the solution to suit their specific needs, making asset management more efficient. The solution has helped the school track where equipment is moving, improving organization and accountability. The reporting features and dashboards have provided the school with a transparent view of their assets, helping them clean up their assets. The school has also been able to track non-asset inventory such as swag for recruiting events, student uniforms, and staff uniforms. This has been a game changer for the school, allowing them to track when these items are leaving storage and being notified when there’s a minimum quantity hit. Overall, Asset Panda has been a cost-effective and robust solution for the school, helping them improve their systems.

Quantitative Benefit

The school was able to manage and report on their asset estate more efficiently within a few months of implementing Asset Panda.
The school was able to track their assets more effectively, reducing the chances of losing track of assets.
The school was able to add 3 more users to the Asset Panda system, expanding their asset management capabilities.