Case Studies > Vodafone ARCHIBUS Web Central and Dashboards Support Billion Dollar Savings Initiative

Vodafone ARCHIBUS Web Central and Dashboards Support Billion Dollar Savings Initiative

Company Size

1,000+

Region

Europe

Country

Germany
Italy
Netherlands
Spain
United Kingdom

Product

ARCHIBUS Space Management
ARCHIBUS Move Management
ARCHIBUS Web Central
AutoCAD

Tech Stack

Dashboard Technology
Web-enabled Move Management
Data Transfer Utility

Implementation Scale

Enterprise-wide Deployment

Impact Metrics

Cost Savings
Digital Expertise
Productivity Improvements

Technology Category

Application Infrastructure & Middleware - Data Visualization
Functional Applications - Enterprise Resource Planning Systems (ERP)
Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Telecommunications

Applicable Functions

Business Operation
Facility Management

Use Cases

Building Automation & Control
Building Energy Management
Predictive Maintenance

Services

Software Design & Engineering Services
System Integration

About The Customer

Headquartered in Berkshire, England, Vodafone Group is the largest mobile telecommunications network company in the world. The high-profile telecom provider boasts operations in 25 countries, partner networks in 42 additional countries, and annual revenues of £75 billion ($121 billion USD). Vodafone’s estimated 260 million customers across five continents are supported by an extensive sales and service network. These employees occupy a sizable portfolio of commercial properties. Some are owned, some are leased, and all are scrutinized on a quarterly basis for greater operational efficiency.

The Challenge

As part of a recent company-wide push to improve profitability through a £1 billion ($1.6 billion USD) cost reduction initiative, Vodafone re-evaluated how cost-efficiently it was using its office space. The company’s collection of 44 office and exchange buildings for its Vodafone UK division has been a proving ground over the last few years attesting to the value of real estate, infrastructure, and facilities management software from ARCHIBUS. Replacing Excel spreadsheets, the company’s original implementation of ARCHIBUS Space Management and Move Management applications has enabled Vodafone to automate many of its real estate- and facilities-related functions resulting in better-informed strategic decisions on a daily basis. So when Vodafone wanted to evolve its system for improved data access and visualization via dashboard technology, as well as introduce more self-service options over the Web, ARCHIBUS delivered again.

The Solution

Through simple personalization, periodic re-configuration, and other modifications, Vodafone’s original ARCHIBUS implementation is able to generate quarterly space and occupancy reports, integrate views of ARCHIBUS data with AutoCAD drawings, and support individual and group moves using ARCHIBUS Move Management. Using ARCHIBUS, Vodafone also has the ability to access quick overviews of the company’s UK campus, identify buildings that fall below its 95% target occupancy rate, and enable desktop planning for its approximately 7,000 employee moves annually. Working with ARCHIBUS Business Partner Excitech, Vodafone more recently introduced Web Central-based dashboards that provide graphical reporting for improved analysis of their strategic and operational space management requirements. In addition, the use of Web-enabled Move Management provides more convenient online support for employee moves. Users can now request moves, view the spare desks on the chosen floor plan, and track the progress of the request, all from their desktops.

Operational Impact

Vodafone’s ARCHIBUS platform is able to conduct its quarterly census throughout the UK in a single day, versus weeks, for more accurate headcounts and space audits.
The ARCHIBUS platform supports space metrics using an 'ARCHIBUS-ready' spreadsheet incorporating a moves matrix. This means that, once any move project is complete, the resulting move information can be uploaded into ARCHIBUS via a data transfer utility that checks data tables for errors prior to uploads.
Vodafone’s implementation of ARCHIBUS and CAD systems in support of the company’s property portfolio and space inventory needs has put it in an excellent position to make key decisions, both operational and strategic, in record time and with enviable confidence.
The company was able to dramatically drive down the cost of managing over 1.4 million square feet of office and telephone exchange sites.

Quantitative Benefit

Vodafone aimed for a £1 billion ($1.6 billion USD) cost reduction initiative.
The company’s UK division manages approximately 7,000 employee moves annually.
Vodafone’s ARCHIBUS platform helps manage over 1.4 million square feet of office and telephone exchange sites.