TAIF University's Innovative Document and Archive Center with EverteamGS-Intalio
Technology Category
- Functional Applications - Product Lifecycle Management Systems (PLM)
- Platform as a Service (PaaS) - Application Development Platforms
Applicable Industries
- Cement
- National Security & Defense
Applicable Functions
- Maintenance
- Quality Assurance
Use Cases
- Inventory Management
- Smart Campus
Services
- System Integration
- Training
About The Customer
TAIF University is an educational institution that was looking to establish a new and enhanced digital experience. The university was seeking a solution that would manage and control the circulation of documents within the university, both digital and paper-based. The university also aimed to implement a system that would comply with all policies and regulations set by the National Center for Archiving and Records in the Kingdom. The university was also looking to eliminate duplications of documents, safely dispose of documents that have lost their value, and provide real-time access to needed documents.
The Challenge
TAIF University was faced with the challenge of managing and controlling the circulation of documents within the university, both digital and paper-based. The university needed a system that would comply with international and local specifications and standards in line with Digital Transformation Governance. The university was also looking to implement a system that would eliminate duplications of documents, safely dispose of documents that have lost their value, and provide real-time access to needed documents. The university also aimed to develop streamlined procedures to ensure the highest levels of security and enable easy integration with external universities to improve e-service quality.
The Solution
TAIF University partnered with EverteamGS-Intalio to implement an automated 'Documents and Archives center'. The integrated solution provided by EverteamGS-Intalio fully manages the center’s operations, providing complete control over the documents circulating at the university. The solution includes EverteamGS-Intalio Documents and EverteamGS-Intalio Viewer, which provide a centralized platform for document managing services to ensure compliance, reduce costs, facilitate operations, and ensure the durability and legal value of the university’s content. The solution also offers an automated document lifecycle and develops streamlined procedures to ensure the highest levels of security. It also enables easy integration with external universities to improve e-service quality.
Operational Impact
Quantitative Benefit
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