Stanglmeier Streamlines Administration with DocuWare Cloud
Company Size
200-1,000
Region
- Europe
Country
- Germany
Product
- DocuWare Cloud
Tech Stack
- Cloud-based Document Management System
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Cost Savings
- Productivity Improvements
Technology Category
- Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Functions
- Human Resources
Services
- Cloud Planning, Design & Implementation Services
About The Customer
Stanglmeier is a travel company based in Germany with branches in Mainburg, Ingolstadt, and Pfaffenhofen. The company's employees plan and organize trips of all kinds, and customers appreciate their personal and familiar service. To ensure the highest level of safety for all trips, the company invests in the most modern technical equipment for their entire bus fleet. Stanglmeier’s motto of always having its “finger on the pulse of the times“ applies not only to its services and offerings. In their administration, this long-established company increasingly relies on digitization.
The Challenge
Stanglmeier, a travel company based in Germany, was struggling with a flood of paperwork in its administration. With up to 200 incoming A/P invoices a day, the time and effort required for invoice verification was enormous. Invoices that had already been sent electronically by email from suppliers first had to be printed out and – like the invoices sent by mail – checked by employees at the individual locations before they were sent to the headquarters in Mainburg, then they were approved by management before being posted, paid, and archived by the accounting department. The search process was just as time-consuming when a particular invoice was needed at one of their many locations.
The Solution
Stanglmeier implemented DocuWare Cloud, a cloud-based document management system, to streamline its administrative processes. The first step was to set up a workflow for checking incoming invoices. Invoices are either scanned or automatically retrieved from the email inbox, indexed, and stored in DocuWare. The workflow starts immediately. Indexing determines which department the invoice is then sent to for review, where it appears in the task list of the responsible employee. Once it has been approved, the invoice is sent on to the accounting department. The workflow ends after the invoice has been posted, paid, and archived. Today, in addition to accounting, all departments in the group work with DocuWare. The HR department is in the process of introducing digital personnel files for approximately 300 employees.
Operational Impact
Quantitative Benefit
Case Study missing?
Start adding your own!
Register with your work email and create a new case study profile for your business.
