Sage Solutions Transform Budgeting and Accounting Process
Company Size
200-1,000
Region
- America
Country
- United States
Product
- Sage Budgeting and Planning
- Sage Allocations
Tech Stack
- Microsoft Excel
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Cost Savings
- Productivity Improvements
Technology Category
- Functional Applications - Enterprise Resource Planning Systems (ERP)
Applicable Industries
- Healthcare & Hospitals
Use Cases
- Predictive Maintenance
Services
- System Integration
About The Customer
The Resource Center is a not-for-profit healthcare agency that serves individuals and families with disabilities in upstate New York. The organization relies on a number of funding sources, including Medicaid reimbursements, government contracts for products assembled in one of two workshops staffed by The Resource Center’s clients, and donations and agency grants. These funds are key to building and maintaining new programs. The Resource Center is located in Bensenville, Illinois.
The Challenge
The Resource Center, a not-for-profit healthcare agency, was struggling with an inefficient and time-consuming manual budgeting process that did not allow for sophisticated analysis and planning. The annual budget process involved the creation of a Lotus spreadsheet for each of more than 200 cost centers, each containing a few years of historical data, as well as last year’s budget and actuals. The budget data was then reentered into a legacy system, with the budget cycle concluding in late December. The process for allocating expenses across the agency was also complex and time-consuming, involving many days each month of manual data entry and rekeying.
The Solution
The Resource Center implemented Sage Budgeting and Planning and Sage Allocations to reengineer its budgeting and cost allocation processes. With Sage Budgeting and Planning, templates in a format similar to Microsoft® Excel® called Plan Sheets, are created for each cost center. All Plan Sheets are linked, simplifying revisions, consolidations, and analysis. Both Sage Budgeting and Planning and Allocations are tightly integrated with the General Ledger database, which eliminates cumbersome downloads or uploads and ensures data accuracy. The previous process required tedious manual updates to more than 2,000 individual line items, which then had to be rekeyed as journal entries to the General Ledger—an error-prone process that used to take four or five days.
Operational Impact
Quantitative Benefit
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