ProcessMaker Implementation in Oregon City Schools
Company Size
200-1,000
Region
- America
Country
- United States
Product
- ProcessMaker Campus
Tech Stack
- Cloud-based Workflow
- BPM software suite
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Cost Savings
- Productivity Improvements
Technology Category
- Platform as a Service (PaaS) - Application Development Platforms
Applicable Industries
- Education
Applicable Functions
- Human Resources
- Procurement
Use Cases
- Inventory Management
- Process Control & Optimization
Services
- Cloud Planning, Design & Implementation Services
- System Integration
About The Customer
Oregon City Schools is a K-12 Public School District located in the city of Oregon in Ohio. It currently has approximately 3,900+ students and is a combination of two communities: the City of Oregon and Jerusalem Township. The school district is the 2nd largest employer in the district with around 450 employees and the major gathering place for the community. It is formed by 3 Elementary Schools, 1 Middle School (5-6), 1 Junior High School (7-8) and 1 High School. The Oregon City Schools is a Comprehensive school district since it provides career technology.
The Challenge
Before the implementation of ProcessMaker Campus, Oregon City Schools District managed its Purchase Requisition Requests through paper-based forms. Staff members would fill a form and submit it to the building, a Courier would then pick it up (once a day) and the forms would then be distributed to the correct department at the Central office. The process could take up to three days depending on supervisor approvals. Once it hit accounting, Purchase Requests were inputted daily into the system by hand and then had to be “shipped” back to the school or origin. When individuals were out of the district it could be even longer. Some of the biggest challenges the School District experienced were the timeliness of getting purchase orders back to requestors, POs sitting on individuals desks and not moving forward, paper shuffle with paper going mailbox to mailbox, and nobody knew when a PO might get entered into the system because it could sit on someone’s desk for several days while they were out of the office.
The Solution
The Oregon City Schools District chose ProcessMaker Campus as a solution provider due to the easy implementation process among other reasons. Their technical team did not need to be involved since the solution includes setup assistance, standard predesigned forms, and hosting. During an initial phase the Requisition Request process was implemented to provide the ability to generate purchase requisitions, track the request approvals, and manage the submission of the requests directly to the official Ohio State software that does the actual generation of the PO. ProcessMaker Campus provides a very reliable solution hosted in the Cloud. The friendly interface and forms have been designed to facilitate School’s day to day work. The system also includes specialized support staff and a simple ticketing system, standard reports, various setup options and a growing integration with the Ohio State Software which provides a seamless integration to external resources including SIS, the State Software, DMS, and others.
Operational Impact
Quantitative Benefit
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