Nuvolo > Case Studies > Medical Instrument Company Modernizes Its Workplace Management System with Nuvolo

Medical Instrument Company Modernizes Its Workplace Management System with Nuvolo

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Technology Category
  • Sensors - Voltage Sensors
Applicable Industries
  • Healthcare & Hospitals
  • Life Sciences
Applicable Functions
  • Maintenance
Use Cases
  • Inventory Management
  • Leasing Finance Automation
Services
  • System Integration
About The Customer
The customer is a large medical instrument company with over 13,000 employees. As a leader in the life sciences industry, the company frequently acquires other companies, expanding its corporate real estate portfolio. The company values robust data and reporting, and it required a new enterprise space management solution that could maintain its existing processes, enhance its reporting functions, and be implemented quickly to avoid interrupting business operations. The company also wanted to transition from an on-premises solution to a cloud-based one to reduce costs and facilitate future upgrades.
The Challenge
A large medical instrument company was seeking to upgrade its existing enterprise space management solution. The company had a deeply ingrained culture and processes that it wanted to maintain in the new solution. It also needed to consider future additions to its corporate real estate portfolio due to its frequent acquisitions of other companies. The company recognized the importance of robust data and reporting, and wanted to enhance these functions in the new system. It needed to report on occupancy, space tracking, and its corporate real estate footprint across sites to manage the chargebacks to specific departments. The company was accustomed to managing its real estate portfolio and providing frequent reports to leadership. It required the new system to be up and running very quickly to ensure business operations were not interrupted. The company also wanted to transition from an on-premises instance to a cloud-based solution to reduce cost of ownership and facilitate future upgrades.
The Solution
The company partnered with Nuvolo to maintain many of its existing processes. It consolidated reports, facilitating space chargebacks and allocations. The company also utilized the cost center upload feature, enabling the cost center file to be sent monthly via email for auto upload. The company focused on actionable dashboards as the default home screen, so the space planning team can easily identify data gaps and priorities. The company was able to keep its operations running smoothly, with a very supportive and positive 12-week implementation experience. The company added custom fields to capture data and added an API from the lease transaction vendor to populate key lease date data. This allows the team to produce the report in a single custom-built script by Deloitte that can be scheduled or run on-demand and distributed to the executives. The reports are automated, reducing the risk to the outputs as long as the data is inputted properly.
Operational Impact
  • The company's operations have been running smoothly since the implementation of the Nuvolo solution. The transition to a cloud-based solution has reduced the cost of ownership and made future upgrades easier. The company has been able to maintain many of its existing processes, ensuring that its deeply ingrained culture is preserved. The new system has enhanced the company's reporting functions, allowing it to continue setting benchmarks for the industry. The company has also been able to automate its reports, reducing the risk of errors and improving data quality. The company is now exploring the possibility of extending Nuvolo into other functional areas of the business.
Quantitative Benefit
  • The company was able to implement the solution in just 12 weeks.
  • The company can now produce critical reports in a single custom-built script, reducing the time taken from 1-2 weeks to a matter of minutes.
  • The company was able to consolidate its reports, making it easier to manage space chargebacks and allocations.

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