Liftasud's Journey to Becoming a Paperless Company with DocuWare Cloud
Company Size
11-200
Region
- Europe
Country
- France
Product
- DocuWare Cloud
- Sage X3
Tech Stack
- Cloud Computing
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Digital Expertise
- Productivity Improvements
Technology Category
- Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries
- Electronics
Applicable Functions
- Procurement
- Sales & Marketing
Use Cases
- Digital Thread
- Inventory Management
Services
- Cloud Planning, Design & Implementation Services
About The Customer
Liftasud is a company that specializes in the distribution and installation of heating, ventilating, and air conditioning systems. The company was founded over 30 years ago and has 70 employees and seven branches across France. Liftasud has been engaged in digital transformation since 2018, with the goal of becoming a completely paperless company. This involves reducing paper in all departments and optimizing processes in sales, accounting, purchasing, administration, and distribution. The company is a pioneer in this field, with its Managing Director Julien Brunel stating that DocuWare's solution was fully operational during the Corona virus pandemic, allowing their teams to work from home without interruption.
The Challenge
Liftasud, a company specializing in the distribution and installation of heating, ventilating, and air conditioning systems, embarked on a digital transformation journey in 2018. The company aimed to become completely paperless and digitize all documents across all departments, including sales, accounting, purchasing, administration, and distribution. The project involved digitizing various types of documents such as customer and supplier invoices, quotations, customer inquiries and orders, invoice-related documents, contracts, and applications for vehicle registrations. The challenge was to implement a solution that could handle the digitization process efficiently and integrate seamlessly with their existing Sage X3 ERP system.
The Solution
Liftasud chose DocuWare Cloud for its digital transformation project due to its high flexibility and various integration options, especially with the Sage X3 ERP system. After a pilot phase with four users, the entire workforce started using DocuWare, and the solution was quickly adopted. The solution enabled the scanning of paper documents, digital processing, import into Sage X3, validation as part of digital workflows, and signing delivery notes on tablets. The intelligent indexing feature, the lists that replaced the old paper filing systems, and the smooth synchronization with the Sage X3 ERP system were particularly well received. More than 650,000 documents have already been digitized and archived.
Operational Impact
Quantitative Benefit
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