Netcall > Case Studies > Efficient Call Handling: Imperial College Healthcare NHS Trust Optimizes Inbound and Emergency Call Rates

Efficient Call Handling: Imperial College Healthcare NHS Trust Optimizes Inbound and Emergency Call Rates

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Technology Category
  • Analytics & Modeling - Natural Language Processing (NLP)
  • Analytics & Modeling - Real Time Analytics
Applicable Industries
  • Healthcare & Hospitals
Applicable Functions
  • Quality Assurance
Use Cases
  • Search & Rescue
  • Speech Recognition
Services
  • Testing & Certification
About The Customer
Imperial College Healthcare NHS Trust is one of the largest trusts in the UK, providing acute and specialist healthcare to approximately 1.5 million people every year. The trust operates across five busy sites in north-west London. The trust fields over 11,500 inbound calls a day, including emergency calls where the time to answer is under 10 seconds. The trust had a target KPI of answering 70% of all calls within 30 seconds. They were already using Liberty Converse, an omnichannel contact center solution, and decided to deploy Converse’s Interactive Voice Response (IVR) module to help with their challenges.
The Challenge
Imperial College Healthcare NHS Trust, one of the UK’s largest trusts, provides acute and specialist healthcare to around 1.5 million people every year across five busy sites in north-west London. The trust was struggling with handling over 11,500 inbound calls a day, with agents having little time to determine the purpose of the call before routing it. They had a target KPI of answering 70% of all calls within 30 seconds. The challenge was to optimize inbound and emergency calls by tackling incorrect transfers and relieving strain on operators. This was necessary to reduce caller frustration, ward disruptions, and rising call volumes. In the case of emergency calls, where the time to answer is under 10 seconds, the trust needed to rapidly identify these priority calls amid high call volumes to trigger emergency protocols.
The Solution
To address the challenge of patient frustration and pressure on agents, Liberty Converse provided an effective automated solution. With built-in Interactive Voice Response (IVR), callers are rapidly re-routed to the requested person or department. The speech recognition bots draw on quality data to handle 80% of simpler inbound calls, enhancing caller experience and better supporting agents. This allows agents to have the time to listen to and handle more complex inquiries quickly and effectively. Digitizing their central service center included rapid handling of 60 inbound emergency calls from staff members each day. With Liberty Converse, all emergency calls are monitored as they come in, triggering clear and instant notification to agents. The loud bell used for urgent alerts has been replaced by a clear red banner on screen, with an audible alert. If an agent picks up the call within 6 seconds, while still on a call, Converse automatically informs the current caller and transfers them to the next available agent. This real-time monitoring of emergency calls ensures agents don’t miss a beat in directing emergency units to where they’re needed.
Operational Impact
  • The implementation of Liberty Converse's solution has resulted in a significant improvement in the trust's call handling efficiency. The automated system has reduced the pressure on agents, allowing them to focus on more complex inquiries. The system's built-in Interactive Voice Response (IVR) rapidly re-routes callers to the requested person or department, reducing caller frustration and ward disruptions. The digitization of their central service center has also improved the handling of emergency calls. The system monitors all emergency calls as they come in, triggering clear and instant notifications to agents. This has replaced the loud bell used for urgent alerts with a clear red banner on screen and an audible alert. The real-time monitoring of emergency calls ensures that agents can direct emergency units to where they’re needed without delay. This has resulted in optimized emergency and inbound calls, delivering a better customer experience.
Quantitative Benefit
  • 80% of inbound calls are now handled via automation, up from 43%
  • Instant emergency alerts are now available on a single dashboard
  • Between 95-97% of calls are now answered

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