Digital Transformation of Fundación Séneca with AuraQuantic BPM Suite
Technology Category
- Infrastructure as a Service (IaaS) - Public Cloud
- Networks & Connectivity - NFC
Applicable Industries
- Equipment & Machinery
- Finance & Insurance
Applicable Functions
- Product Research & Development
- Quality Assurance
Use Cases
- Inventory Management
- Leakage & Flood Monitoring
Services
- System Integration
- Testing & Certification
About The Customer
Fundación Séneca is a Science and Technology Agency in the Region of Murcia, Spain. It belongs to the regional public sector and was established in 1996 to aid in the development and implementation of programs promoting research in the Region of Murcia, as well as to help develop the capabilities of its science, technology, and innovation systems. The foundation contributes to the planning, implementation, and monitoring of regional policies on research and innovation and to the definition of new management models. It promotes support programs for research talent, the generation and evaluation of scientific and technical knowledge, researcher mobility, and the dissemination of scientific culture, under the criteria of cooperation and internationalization.
The Challenge
Fundación Séneca, a Science and Technology Agency in the Region of Murcia, was facing significant challenges with its existing system, EIS software. The system was largely manual, lacking automation and control over records. Document management was not integrated, and any additional documentation had to be physically handed in, making the process cumbersome and inefficient. Information retrieval was complicated due to the variety of applications it could be obtained from, leading to an overproduction of paper documentation. The main challenge that arose during the project was the integration with three institutional systems and the accounting program, an ad hoc program for the Fundación Séneca that managed the accounting and payment forecasts.
The Solution
In 2007, Fundación Séneca began an assessment of several BPM suites to improve its organizational processes. The requirements included full record tracking, a solution to the document management problem, easy integration with other applications, real-time data access, centralization of applications, online administrative procedures and documentation register, and monitoring of payment forecasts generation and management. The AuraQuantic BPM suite was chosen for its ability to meet these requirements. It provided a dashboard for managers to view real-time data about payments, enabling effective decision-making. The documentation register and document management were embedded in the process, eliminating the need for supervision. The incorporation of the digital signature in administrative documents allowed applicants to complete administrative tasks online, eliminating the need to present documentation at the headquarters.
Operational Impact
Quantitative Benefit
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