Case Studies > Denver Public Schools: Enhancing Data Collection, Decision Support, with ARCHIBUS

Denver Public Schools: Enhancing Data Collection, Decision Support, with ARCHIBUS

Company Size

1,000+

Region

America

Country

United States

Product

ARCHIBUS Space Management
ARCHIBUS Overlay with Design Management for AutoCAD and Revit
ESRI ArcMap
Autodesk AutoCAD

Tech Stack

GIS
AutoCAD
Revit

Implementation Scale

Enterprise-wide Deployment

Impact Metrics

Cost Savings
Customer Satisfaction
Environmental Impact Reduction
Productivity Improvements

Technology Category

Analytics & Modeling - Predictive Analytics
Application Infrastructure & Middleware - Data Visualization
Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Education

Applicable Functions

Business Operation
Facility Management

Use Cases

Building Automation & Control
Building Energy Management
Predictive Maintenance
Smart City Operations

Services

Software Design & Engineering Services
System Integration

About The Customer

Denver Public Schools (DPS) is a large school district located in Denver, Colorado. It encompasses over 140 sites, including 269 buildings, covering 13.5 million square feet of facilities and 1,880 acres of land. The district serves a diverse student population and is committed to providing high-quality education. DPS has a dedicated Facility Management Department that focuses on developing and maintaining efficient space management practices. The district uses advanced software applications like ARCHIBUS, AutoCAD, and ESRI ArcMap to manage its facilities and resources effectively. DPS aims to enhance decision-making, improve space utilization, and foster community engagement through its innovative use of technology.

The Challenge

Over a decade ago, Colorado’s Denver Public Schools (DPS) began its effort to centralize and automate space management. The school district moved all of its space data from more than 140 sites into its ARCHIBUS Space Management application. The challenge was to provide planners, contractors, and government agencies with accurate space usage data such as room size, room type, room use, and other details. Additionally, the district needed to enhance its management practices to develop, maintain, and extend the knowledge and power of ARCHIBUS to the rest of the district. This required a system that could support detailed reporting and decision-making for various stakeholders.

The Solution

DPS implemented the ARCHIBUS Space Management application to centralize and automate its space management processes. The system allows the district to provide detailed space usage data, including room size, type, and use, supported by AutoCAD floor plans. The Facility Management Department has extended the use of ARCHIBUS to enhance decision-making across the district. The system supports financial and management challenges by providing data for analyzing enrollment vs. capacity, building maintenance costs, and decisions on school closures or new constructions. Additionally, ARCHIBUS helps the Community Use Department schedule facilities for community groups, fostering a sense of community. The system also tracks outdoor resources, conserving water and reducing costs. DPS plans to further integrate GIS data with ARCHIBUS for enhanced visualization and data collection.

Operational Impact

The ARCHIBUS implementation has allowed DPS to improve decision support, refine capacity and enrollment calculations, and provide accurate data for bond initiative decisions.
The system supports financial and management challenges by analyzing the impact of low or high enrollment vs. capacity, age of building vs. cost of maintenance, and decisions on school closures or new constructions.
ARCHIBUS helps the Community Use Department schedule facilities for community groups, fostering a sense of community and making maximum use of existing facilities.
The system tracks outdoor resources, conserving water and reducing costs by calculating the amount of irrigated turf and documenting permeable areas.
ARCHIBUS helps control custodial costs by generating accurate area measurements, allowing the district to better align staffing levels and labor costs with the space that needs to be maintained.

Quantitative Benefit

DPS manages 144 sites with 269 buildings, covering 13.5 million square feet of facilities and 1,880 acres of land.
The ARCHIBUS system has helped lower water bills for DPS by accurately calculating water usage for irrigation.
The district has achieved more efficient use of space for reconfiguring existing schools for changing grade levels.
DPS has improved labor cost management by aligning custodial staffing levels with actual floor space.