Case Studies > Banco de España: Managing 3,000,000 Square Feet – and 65,000 Asset Elements – Made Easy with ARCHIBUS

Banco de España: Managing 3,000,000 Square Feet – and 65,000 Asset Elements – Made Easy with ARCHIBUS

Company Size

1,000+

Region

Europe

Country

Spain

Product

ARCHIBUS Space Management
ARCHIBUS Furniture & Equipment Management
ARCHIBUS Strategic Master Planning
ARCHIBUS Overlay with Design Management for AutoCAD and Revit
ARCHIBUS Workplace Portal

Tech Stack

Visual Basic.Net
Oracle Lite
Barcode Readers

Implementation Scale

Enterprise-wide Deployment

Impact Metrics

Customer Satisfaction
Digital Expertise
Productivity Improvements

Technology Category

Functional Applications - Enterprise Asset Management Systems (EAM)
Functional Applications - Inventory Management Systems
Functional Applications - Remote Monitoring & Control Systems

Applicable Industries

Finance & Insurance

Applicable Functions

Business Operation
Facility Management

Use Cases

Asset Health Management (AHM)
Inventory Management
Remote Asset Management

Services

Software Design & Engineering Services
System Integration

About The Customer

Banco de España, established in Madrid in 1782, is the national central bank of Spain. It manages reserves of over €15 billion (approximately $22 billion USD) and oversees an extensive portfolio of office properties, including 33 historic and modern buildings. These buildings, covering over 3,000,000 square feet, house numerous employees and a vast array of assets such as chairs, desks, and equipment. The bank's operations require frequent movement of employees and assets, necessitating an efficient system for asset and space management. Banco de España aims to improve its business processes and decision-making capabilities through advanced asset tracking and space management solutions.

The Challenge

Banco de España faced significant challenges in managing its extensive portfolio of office properties, which includes 33 historic and modern buildings comprising 300,000 square meters (over 3,000,000 square feet) of space. The bank needed to effectively track and manage a large inventory of non-human assets, such as chairs, desks, and equipment, which frequently moved along with employees. Additionally, the bank required improved space management functions to simplify move management and enhance decision-making processes. The existing system lacked the necessary accuracy and efficiency, leading to difficulties in asset tracking, space classification, and department allocations.

The Solution

To address these challenges, Banco de España, in collaboration with ARCHIBUS Business Partner ActivaFM, implemented the ARCHIBUS suite of applications. The deployment included ARCHIBUS Space Management, Furniture & Equipment Management, Strategic Master Planning, and Overlay with Design Management for AutoCAD and Revit at its Madrid headquarters. The bank also connected its 22 branch offices to the central ARCHIBUS implementation using Web Central and the Workplace Portal application. This integration facilitated comprehensive asset and space management across all locations. ActivaFM developed software for mobile devices with barcode readers to streamline asset data collection. These devices synchronized asset information with the main database using Visual Basic.Net and Oracle Lite, ensuring accurate and efficient data entry. The new system enabled the bank to inventory, label, and locate 65,000 asset elements on floor plans, optimizing asset surveys and minimizing data entry errors.

Operational Impact

The implementation of ARCHIBUS applications has significantly improved Banco de España's asset tracking and management capabilities. The use of mobile devices for data collection has enhanced efficiency and consistency, reducing data entry mistakes and automating database synchronization.
The bank has gained detailed knowledge of its building areas' space classification and department allocations, leading to better oversight and decision support.
The integration of asset information with custom financial asset management, IT inventory, and art/architecture databases has provided a comprehensive view of the bank's extensive asset inventory.
The new system has simplified move management processes, making it easier to track and manage the frequent movement of employees and assets.
Banco de España has become a prime example to other European central banks of how to improve operations and business processes through the implementation of real estate and facilities best practices and technologies.

Quantitative Benefit