Ahembo Beverage Company Streamlines Accounting with DocuWare Cloud
Company Size
200-1,000
Region
- Europe
Country
- Spain
Product
- DocuWare Cloud
- SAP S/4HANA Cloud
Tech Stack
- Cloud Computing
- Document Management System
- Automated Document Recognition
Implementation Scale
- Enterprise-wide Deployment
Impact Metrics
- Cost Savings
- Productivity Improvements
Technology Category
- Application Infrastructure & Middleware - Data Exchange & Integration
- Infrastructure as a Service (IaaS) - Cloud Computing
Applicable Industries
- Food & Beverage
Services
- Cloud Planning, Design & Implementation Services
About The Customer
Ahembo is a beverage company based in the Canary Islands, Spain. The company was established over 60 years ago and is known for its niche brand Clipper, a soft drink that competes with large American beverage companies on the Spanish archipelago. In addition to Clipper, Ahembo distributes more than 50 other brands, including Pepsi, 7Up, Schweppes, San Miguel, and Smirnoff Ice. The company operates nine branches and employs 200 people. Every year, Ahembo receives more than 300,000 invoices, along with purchase orders and delivery bills, amounting to over 2,000 documents processed daily.
The Challenge
Ahembo, a beverage company based in the Canary Islands, was struggling with the management of over 300,000 invoices received annually. The company was receiving these invoices in various formats and at different locations, leading to significant delays in processing. Paper documents were often lost, electronic invoices overlooked, and some documents were duplicated, leading to inconsistencies in posting and payment. The company decided to implement an electronic solution to streamline the process and improve efficiency.
The Solution
Ahembo implemented DocuWare Cloud, a document management system (DMS), to control the release of all incoming invoices. The implementation included heavy use of DocuWare’s Intelligent service, which recognizes a high percentage of documents and their index information, despite the Canary Islands’ special tax status and the variety of tax rates from over 2,000 suppliers. Today, most of Ahembo's invoices are received electronically. DocuWare retrieves the invoices from a dedicated email box, recognizes the document type and corresponding posting information, and stores the invoices fully indexed in the digital archive. Delivery bills are scanned at the branch offices and also transferred to the DMS. The system can even assign delivery bills to their corresponding order and invoice. In the two-stage approval process, employees can easily access linked documents to compare prices and conditions.
Operational Impact
Quantitative Benefit
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